Accounting Specialist (Payroll)

Company: Padre Dam Municipal Water District
Location: Santee
Posted on: July 31, 2022

Job Description:

JOB
Padre Dam Municipal Water District is seeking an accounting specialist whose primary responsibility will be to perform all aspects of the Payroll function. Our ideal candidate will have a strong payroll background and experience administering and preparing payroll in accordance with tax and wage laws as well as organizational labor contracts/MOU's. Our ideal candidate will have a working knowledge of CalPERS contribution and reporting requirements.Under the general direction of the Accounting Manager, incumbent is responsible for performing a wide range of activities covering all aspects of accounts payable and payroll processes. Duties include: maintaining, administering and preparing payroll consistent with the District's MOUs and appropriate state and federal laws; reviewing payroll transactions for accuracy; transferring payroll tax payments electronically, completing monthly, quarterly, and annual payroll-related reports; maintaining payroll data base for deductions, benefits, and accruals; updating billable rates; maintaining accounts payable vendor files; verifying account coding and proper approval for purchase requests; maximizing vendor discounts; processing weekly accounts payable and periodic manual payments; processing and issuing annual 1099s and W-2s; modifying accounts payable procedures as needed; performing other general accounting tasks and research projects as requested; training employees on the purchasing policy and payroll procedures; and other duties as required.

EXAMPLE OF DUTIES
Prepares payroll by auditing, troubleshooting, monitoring and verifying the accuracy of adjustments to on-line records; reviews and enters various payroll reports and data; processes direct deposits, payroll and payroll taxes; transfers data and required contribution to CalPERS; monitors and audits payroll deduction system setup and withholding reports; prepares journal entries as needed.Updates computer system for employee payroll deductions, and accruals.Verifies accuracy of salary tables for automated payroll processes.Provides training for purchasing processing (AP) and time card entry (PR). Inputs, updates and reconciles related payroll data in appropriate software module including auto deposits, eligibility in pension plan, PERS adjustments, terminations and retirements.Completes monthly, quarterly, and annual payroll related tax reports, including 941s, W-2s, EDD, workers' compensation, 1099s and others.Prepares, verifies accuracy and inputs all payouts including sick leave, vacation and CTO.Monitors and follows up on outstanding checks; files semi-annual reports and remits funds to the State Controller's office.Monitors and ensures timely processing of all debt service payments.Processes remittance of quarterly County Water Authority capacity fees.Processes quarterly CERBT reimbursement requests.Assists Accounting Manager with preparations for various financial and industry audits.Establishes and modifies accounts payable and payroll operating procedures to accommodate changes in operational needs and/or software changes.Develops/updates/maintains spreadsheets and reports used to analyze/track accounts payable, payroll and other items. Interprets departmental and Padre Dam policies and procedures as they relate to accounts payable and payroll processing to ensure compliance.Reviews miscellaneous and developer receivables and follows-up on delinquencies.Processes accounts payable by assigning vendor numbers, matching invoices with purchasing authority and receiving documents; keys matched documents, issues immediate purchase orders, and keeps log; reconciles accounts payable records; processes manual payments.Maintains organized filing systems for Accounts Payable and Payroll.Periodically, the accounting specialist may assist in the customer service department with phone and front desk coverage or other as needed duties.Performs miscellaneous research and special projects.Performs other duties of a similar nature or level.The position has an emphasis on either accounts payable or payroll and incumbents are expected to become fully cross-trained and experienced in both areas. In addition, fully cross-trained incumbents are expected to train and assist other incumbents. The position we are currently hiring for is Payroll focused. This is not an entry level position.

MINIMUM QUALIFICATIONS
Knowledge:Accounts payable and payroll processing; depending on placement in position.Accounting principles.Skills:Performing mathematical calculations;Reconciling accounts;Using computers and related software applications;Office practices, filing systems, telephone etiquette;Perform detailed work on multiple tasks;Work in an environment requiring continuous deadlines for work product completion;Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.Training and Experience:High School Diploma or General Equivalency Diploma (G.E.D.) and two years' experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.Licensing Requirements:Valid California Driver's License.

SUPPLEMENTAL INFORMATION
Written testing for this position will occur in mid-August and Interviews will take place the first week of September. Invitations to both testing and the interview will be based on how well the applicant matches the qualifications we are looking for.

Keywords: Padre Dam Municipal Water District, Santee , Accounting Specialist (Payroll), Human Resources , Santee, California