Accounting Specialist (Payroll)
Company: Padre Dam Municipal Water District
Location: Santee
Posted on: July 31, 2022
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Job Description:
JOB
Padre Dam Municipal Water District is seeking an accounting
specialist whose primary responsibility will be to perform all
aspects of the Payroll function. Our ideal candidate will have a
strong payroll background and experience administering and
preparing payroll in accordance with tax and wage laws as well as
organizational labor contracts/MOU's. Our ideal candidate will have
a working knowledge of CalPERS contribution and reporting
requirements.Under the general direction of the Accounting Manager,
incumbent is responsible for performing a wide range of activities
covering all aspects of accounts payable and payroll processes.
Duties include: maintaining, administering and preparing payroll
consistent with the District's MOUs and appropriate state and
federal laws; reviewing payroll transactions for accuracy;
transferring payroll tax payments electronically, completing
monthly, quarterly, and annual payroll-related reports; maintaining
payroll data base for deductions, benefits, and accruals; updating
billable rates; maintaining accounts payable vendor files;
verifying account coding and proper approval for purchase requests;
maximizing vendor discounts; processing weekly accounts payable and
periodic manual payments; processing and issuing annual 1099s and
W-2s; modifying accounts payable procedures as needed; performing
other general accounting tasks and research projects as requested;
training employees on the purchasing policy and payroll procedures;
and other duties as required.
EXAMPLE OF DUTIES
Prepares payroll by auditing, troubleshooting, monitoring and
verifying the accuracy of adjustments to on-line records; reviews
and enters various payroll reports and data; processes direct
deposits, payroll and payroll taxes; transfers data and required
contribution to CalPERS; monitors and audits payroll deduction
system setup and withholding reports; prepares journal entries as
needed.Updates computer system for employee payroll deductions, and
accruals.Verifies accuracy of salary tables for automated payroll
processes.Provides training for purchasing processing (AP) and time
card entry (PR). Inputs, updates and reconciles related payroll
data in appropriate software module including auto deposits,
eligibility in pension plan, PERS adjustments, terminations and
retirements.Completes monthly, quarterly, and annual payroll
related tax reports, including 941s, W-2s, EDD, workers'
compensation, 1099s and others.Prepares, verifies accuracy and
inputs all payouts including sick leave, vacation and CTO.Monitors
and follows up on outstanding checks; files semi-annual reports and
remits funds to the State Controller's office.Monitors and ensures
timely processing of all debt service payments.Processes remittance
of quarterly County Water Authority capacity fees.Processes
quarterly CERBT reimbursement requests.Assists Accounting Manager
with preparations for various financial and industry
audits.Establishes and modifies accounts payable and payroll
operating procedures to accommodate changes in operational needs
and/or software changes.Develops/updates/maintains spreadsheets and
reports used to analyze/track accounts payable, payroll and other
items. Interprets departmental and Padre Dam policies and
procedures as they relate to accounts payable and payroll
processing to ensure compliance.Reviews miscellaneous and developer
receivables and follows-up on delinquencies.Processes accounts
payable by assigning vendor numbers, matching invoices with
purchasing authority and receiving documents; keys matched
documents, issues immediate purchase orders, and keeps log;
reconciles accounts payable records; processes manual
payments.Maintains organized filing systems for Accounts Payable
and Payroll.Periodically, the accounting specialist may assist in
the customer service department with phone and front desk coverage
or other as needed duties.Performs miscellaneous research and
special projects.Performs other duties of a similar nature or
level.The position has an emphasis on either accounts payable or
payroll and incumbents are expected to become fully cross-trained
and experienced in both areas. In addition, fully cross-trained
incumbents are expected to train and assist other incumbents. The
position we are currently hiring for is Payroll focused. This is
not an entry level position.
MINIMUM QUALIFICATIONS
Knowledge:Accounts payable and payroll processing; depending on
placement in position.Accounting principles.Skills:Performing
mathematical calculations;Reconciling accounts;Using computers and
related software applications;Office practices, filing systems,
telephone etiquette;Perform detailed work on multiple tasks;Work in
an environment requiring continuous deadlines for work product
completion;Communication, interpersonal skills as applied to
interaction with coworkers, supervisor, the general public, etc.
sufficient to exchange or convey information and to receive work
direction.Training and Experience:High School Diploma or General
Equivalency Diploma (G.E.D.) and two years' experience; or an
equivalent combination of education and experience sufficient to
successfully perform the essential duties of the job.Licensing
Requirements:Valid California Driver's License.
SUPPLEMENTAL INFORMATION
Written testing for this position will occur in mid-August and
Interviews will take place the first week of September. Invitations
to both testing and the interview will be based on how well the
applicant matches the qualifications we are looking for.
Keywords: Padre Dam Municipal Water District, Santee , Accounting Specialist (Payroll), Human Resources , Santee, California
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