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Human Resources Specialist - Entry Level

Company: Padre Dam Municipal Water District
Location: Santee
Posted on: June 13, 2022

Job Description:

JOB
Padre Dam MWD is looking for an entry level Human Resources Specialist. The ideal candidate will have an excellent personality, be a great communicator and have a passion for learning. As an entry level HR Specialist, we will introduce you to the various human resource functions and we will work with you to develop into the full range of the class specification. Generally, this position, under the general direction of the Director of Human Resources & Administrative Services, performs a variety of responsible and professional, technical and analytical activities in support of the District's human resource management programs. Maintains and administers the employee benefit programs; develops and coordinates career outreach and cross-training plans for area students and Padre Dam employees, as needed; provides resource and counsel for managers, supervisors, and employees, and coordinates the day-to-day operations of the Human Resources function. Additional duties include: maintaining employee personnel files and Padre Dam documentation; assisting employees and managers with interpretation and application of employment related laws, Padre Dam labor relations policies; representing Padre Dam at agency-wide meetings; coordinating Padre Dam meetings, training and events; and other duties as may be assigned. In Grade 25, an HR Specialist assists with planning, coordinating and conducting staff recruitment and placement activities for Padre Dam, develops and maintains a District wide Internship program and coordinates resolution of employee relations issues with Park Management, as needed.

EXAMPLE OF DUTIES
Responsible for the administration of Padre Dam's benefit program, including coordinating coverage and renewal with the insurance broker, coordinating enrollment; providing guidance and assistance to employees and retirees with questions regarding their benefits; reviewing and authorizing payment of insurance premiums; handling dispute resolution (billing errors and employee benefit disputes); serving in a fiduciary role in the administration of Padre Dam benefits and maintaining oversight for annual open enrollment process.Sets up and administers legally mandated FMLA/CFRA and other leave of absence programs and Padre Dam's short and long-term Disability benefit program. Coordinates with payroll and other departments as needed. Assists employees with all questions and concerns related to these programs.Responsible for On-Boarding of all new employees (Creation of all new hire materials, orientation, benefits, coordinating meetings with other departments, on-site mini-tour and scheduling follow-up as needed). Responsible for code maintenance, personal actions, salary notifications and other employee transaction work within the HRIS system and its corresponding modules. Also assists with HR file management (physical and electronic)Reviews and acts upon transactions affecting employees' employment status; maintains all documentation, including changes in pay, performance, promotions, terminations, resignations, and retirements, ensures all actions are within the requirements of negotiated agreements and Padre Dam policy.Monitors and analyzes legislative changes and requirements for impact upon Padre Dam's benefit programs; updates and recommends policy revisions necessary to meet legal requirements. Makes recommendations to the Director of HR & Administrative Services on impacts to HR.Responsible for the administration of Padre Dam's Retiree Programs, including CalPERS Administration, Retiree Health Insurance & other benefits, the District's 457 Plan and other benefits that may apply directly to retirees. Assists employees with tuition reimbursement requests and certifications.Represents Padre Dam at meetings, training sessions, job fairs and public relation functions; Plans and coordinates career outreach, cross-training and career development programs for Padre Dam employees, college students and local high school students; as needed. Responsible for creation, administration, and implementation of a formal intern program.Respond, coordinate requests for classification, compensation, and benefit information to other organizations.Acts as the Department Purchase Processor & Time Entry Clerk and assists accounting/payroll with various end of year reports/projects.Assist with Park Volunteer program: recruitment, background clearances and orientation update and revise volunteer handbook, various forms, job specifications; and work with park staff on all HR issues. In Grade 25, under the direction of the Director of Human Resources & Administrative Services will coordinate and assist Park Management with resolving employee relation issues. Has a general knowledge of performance and disciplinary policies and procedures and assists employees and managers with interpretation of MOU in regards to these issues. Can also provide guidance in accessing, interpreting and analyzing policies related to labor relations.Coordinates and conducts recruitment and placement processes. Includes planning and development of recruitment and selection materials and criteria, develops recruitment resources, reviews applications, selects qualified applicants, develops and administers tests and interviews, directs interviews, provides guidance to hiring managers during selection process, conducts background checks, and certifies acceptability of employment candidates.Performs other duties as needed.

MINIMUM QUALIFICATIONS
Knowledge (position requirements at entry):Federal and state employment guidelines, laws, and regulations;Labor relations practices;Employee benefit plans;Benefits laws and regulationsBasic accounting and mathematics.Human relations and problem solving strategiesSkills (position requirements at entry):Knowledge of computers and related software;Public Speaking Reading and interpreting regulations;Training and development methods;Facilitation and problem solving techniques;Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction.Training and Experience (position requirements at entry):Associate's Degree and two years of related human resources experience; or, Human Resources Certification and five years of related human resources experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.IPMA-CP, SHRM-CP, or HRCI-PHR is preferred and a minimum of one certification is required before moving to Grade 25.In order to obtain the higher level of pay (Grade 25), an HR Specialist must be "Proficient" in recruiting and employee relations. Proficiency can be obtained through prior job experience (3-5 years) in the specific job tasks and/or have served time in Padre Dam's HR Specialist position and received the appropriate training. All decisions on proficiency level will be made by the Director of Human Resources & Administrative Services, Licensing Requirements (position requirements at entry):Valid California Driver's License

SUPPLEMENTAL INFORMATION
As part of the East County Advanced Water Purification Project (ECAWP), Padre Dam is entering into an Administrative and Operating Services Agreement (Agreement) with the East County CAWP Joint Powers Authority (JPA). Padre Dam, as the contracted Administrator and Operator, will provide management, administrative, operations, maintenance and similar or related services for JPA owned ECAWPAWP facilities. The Administrator and Operator functions will require Padre Dam to hire additional personnel for the development period of the project, or until the Agreement to provide those services is otherwise terminated or not extended. Once the Agreement is terminated or expires, Padre Dam will no longer need the additional personnel and will no longer have the funding to support additional personnel. ECAWP Project Funded Employees will be specifically hired as employees for the duration of time that the District is providing Administrative and Operating Services, but those employees may perform any work for the District within their employment classification, not just work under the Agreement. ECAWP Project Funded Employees will be provided the same rights and benefits as other Permanent Padre Dam Employees, and be hired into the same classifications with the same salaries, except with respect to termination of employment if Padre Dam ceases to provide Administrator or Operator services to ECAWP. The current Agreement is for a period of approximately ten years. External applicants will be considered contract employees.If you are selected to move forward in the recruitment process, we will conduct interviews in the beginning of July.

Requirements:

Neogov

Keywords: Padre Dam Municipal Water District, Santee , Human Resources Specialist - Entry Level, Human Resources , Santee, California

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